Adherence to Model Calendar for Departmental Promotion Committees (DPCs) as prescribed by DoP&T

Employees Provident Fund Organisation
(Ministry of Labour and Employment, Govt of India)

No. A-45011/Misc.Matter/2022/HRM-VII/5180

Dated: 29 JAN 2022


All ACC Zones/Director (PDNASS)
All Regional PF Commissioners-in-charge of
Regional Offices/Zonal Training Institutes
Regional PF Commissioner (ASD), Head Office.

Subject: Adherence to Model Calendar for Departmental Promotion Committees (DPCs) as prescribed by DoP&T (DPCs) as prescribed by DoP&T-reg.


With reference to the above-cited subject, kindly refer to the DoPT Circular No. 2201 1/4/2013—Estt (D) dated 08.05.2017 on “Procedure to he observed by the Departmental Promotion Committee (DPCs) — Model Calendar for DPCs — Relevant year up to which APARs are to be considered and Model Calendar for conducting DPCs — regarding.” and UPSC Circular No. 11/14/2021-AUC dated 29.12.2021 (Copies enclosed). In this regard, it has come to notice that timely DPC meetings in adherence to Model Calendar for  DPCs as prescribed by DoPT is not being followed in Regional Offices/Zonal Offices for various cadres such as Section Supervisor, EO/AO, SSA, MTS, SCD etc.

2. This is generating lots of grievances and further it has demoralising effect on officials in addition to leading to various litigations in various legal forums.

3. Keeping in view of the above, it is directed to ensure timely DPCs as per aforementioned DoP&T circular dated 08.05.2017 and accordingly it be ensured that DPC is conducted between the months of May to October. Further, where the Appointing Authority is CPFC, the recommedations of DPC is required to be sent to Head Office in the month of November/December for approval. To ensure the above deadlines, following steps may be taken immediately:

a) Seniority List across the cadres maintained at Regional Offices/Zonal Offices be updated by 15th March.

b) APAR work in r/o officials under respective jurisdictions be completed by 30″ November as per
schedule prescribed by DoPT O.M. No No. 21011/1/2005-Estt (A) (Pt-Il) dated 23.07.2009 on “Preparation and maintenance of Annual Performance Assessment Reports (APAR)”.

c) The requisition for VCC be sent timely to Head Office 45 days in advance for cases where vigilance clearance is issued by Vigilance Directorate and DAR Section, Head Office.

d) It should be ensured that all the officers and officials file AIPR timely by 31st January as per DoPT O.M. No. 11013/7/2014-Estt.A-III dated 05.01.2016.

4 Accordingly, Zonal ACCs are requested to kindly ensure strict compliance of this circular and monitor the same.

Enclosures: As above.

Yours faithfully,

(Uma Mandal)
Additional Central P.F. Commissioner (HRM)

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